Data protection

A. Name and address of the controller and his representative

The person responsible within the meaning of the EU General Data Protection Regulation ( GDPR ) and other national data protection laws - in particular the Hessian Data Protection and Freedom of Information Act (HDSIG) - as well as other data protection regulations is:

Technische Hochschule Mittelhessen (THM)
Wiesenstrasse 14
Phone: + 49 641 309-0
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Legally represented by its President

Prof. Dr. Matthew Willems
Wiesenstrasse 14
Phone: + 49 641 309-0
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B. Contact details of the data protection officer

The data protection officers of the person responsible are:

Ingmar Böffel (law)
Prof. Thomas Friedl (technology)

Wiesenstrasse 14
Phone: + 49 641 309-0
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C. General information on data processing

1. Scope of processing of personal data

Personal data is information that can be used to identify a natural person, i.e. information that can be used to identify individuals. This includes in particular names, e-mail addresses, matriculation numbers or telephone numbers. But data about preferences, hobbies, memberships or information about websites that have been visited also count as personal data.

Personal data is always processed in accordance with the General Data Protection Regulation (GDPR) and the Hessian Data Protection and Freedom of Information Act (HDSIG) and, if applicable, the relevant provisions of other laws, in particular the Hessian Higher Education Act (HHG).

In principle, we collect and process personal data of our users only insofar as this is necessary to provide a functional website and our content and services, a legal basis allows us to do so or you have consented to this.

An exception applies in such cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.

2. Legal basis for processing personal data

Insofar as we obtain the consent of the data subject for the processing of personal data, Article 6 (1) (a) GDPR as the legal basis for the processing.

Article 6 (1) (b) GDPR serves as the legal basis for the processing of personal data required to fulfill a contract to which the data subject is a party . This also applies to processing operations that are necessary to carry out pre-contractual measures.

Insofar as processing of personal data is required to fulfill a legal obligation to which THM is subject, Article 6 (1) (c) GDPR as the legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal data, Article 6 Paragraph 1 lit. d GDPR as the legal basis.

If the processing is necessary for the performance of a task that is in the public interest or in the exercise of official authority that has been transferred to THM, Art. 6 Paragraph 1 lit. e GDPR as the legal basis for the processing.

If the processing is necessary to safeguard a legitimate interest of THM or a third party and if the interests, fundamental rights and fundamental freedoms of the person concerned do not outweigh the first interest, Art. 6 Paragraph 1 lit. f GDPR as the legal basis for the processing. This does not apply if THM takes sovereign action in the corresponding processing.

3. Duration of storage of personal data

The personal data of the person concerned will only be stored by us for as long as the purpose of the storage exists. The personal data of the person concerned will be deleted or blocked as soon as the purpose of storage no longer applies.

If the processing is based on the consent of the person concerned, the data will only be stored until the person concerned revokes his consent, unless there is another legal basis for the processing. Storage can also take place if this has been provided for by the European or national legislator in EU regulations, laws or other regulations to which the person responsible is subject. The data will also be blocked or deleted if a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for the conclusion or fulfillment of a contract.

D. Provision of the website and creation of log files

1. Scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.

The following data is collected here:

  1. Information about the browser type and version used
  2. The user's operating system
  3. The user's internet service provider
  4. The IP address of the user
  5. Date and time of access
  6. Websites from which the user's system accesses our website
  7. Websites accessed by the user's system through our website

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Legal basis for processing

The legal basis for the temporary storage of data and log files is Art. 6 (1) (f) GDPR .

3. Purpose of Processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this purpose, the IP address of the user must remain stored for the duration of the session.

Storage in log files takes place to ensure the functionality of the website. In addition, we use the data to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

Our legitimate interest in data processing in accordance with Article 6 (1) (f) GDPR .

4. Duration of storage of personal data

The data will be deleted when the respective session has ended.

If the data is stored in log files, these will be deleted after 14 days at the latest. Storage beyond this is possible. In this case, the IP addresses of the users are deleted or alienated so that it is no longer possible to assign the calling client.

The collection of the data for the provision of the website and the storage of the data in log files are absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

E. Use of cookies

1. Scope of data processing

Our website uses cookies. Cookies are text files that are stored in the internet browser or by the internet browser on the user's computer system. If a user calls up a website, a cookie can be stored on the user's operating system. This cookie contains a characteristic character string that enables the browser to be clearly identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change. The following data is stored and transmitted in the cookies:

  1. Login Information
  2. session settings

Of course, you can also view our website without cookies. Internet browsers are regularly set to accept cookies. In general, you can disable the use of cookies at any time through your browser settings. Please use the help functions of your internet browser to find out how you can change these settings. Please note that individual functions of our website may not work if you have deactivated the use of cookies.

To protect your privacy, THM does not use cookies to analyze surfing behavior.

2. Legal basis for processing

The legal basis for the processing of personal data using technically necessary cookies is Article 6 (1) (f) GDPR . The legal basis for the processing of personal data using cookies for other purposes is Article 6(1)(a) GDPR .

3. Purpose of Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized even after a page change. Our legitimate interest in the processing of personal data in accordance with Article 6 (1) (f) GDPR .

Cookies are required for the following applications:

  1. Single Sign On
  2. Binding login sessions to specific servers (“sticky sessions”)

The user data collected by technically necessary cookies are not used to create user profiles.

4. Duration of storage of personal data

Cookies are stored on the user's computer and transmitted to our site. Therefore, as a user, you also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all the functions of the website to their full extent.

F. Newsletters

1. Scope of data processing

On our website it may be possible to subscribe to a free newsletter. When registering for the newsletter, the data from the input mask is transmitted to us. In this way, the following data is transmitted to us:

Email address of the user

In addition, the following additional data is collected during registration:

  1. IP address of the calling computer
  2. Date and time of registration

Your consent will be obtained for the processing of the data as part of the registration process and reference will be made to this data protection declaration.

There is no transfer of data to third parties in connection with data processing for sending newsletters. The data will only be used to send the newsletter.

2. Legal basis for processing

The legal basis for the processing of data after registering for the newsletter and giving your consent during the registration process is Article 6 (1) (a) GDPR .

3. Purpose of Processing

The collection of the user's e-mail address serves to deliver the newsletter. The collection of other personal data as part of the registration process serves to prevent misuse of the services or the email address used.

4. Duration of storage of personal data

Your e-mail address will be saved as long as the subscription to the newsletter is active. The other personal data collected as part of the registration process is usually deleted after a period of seven days.

The subscription to the newsletter can be canceled by the respective user at any time. For this purpose, there is a corresponding link in every newsletter. By canceling the newsletter, you can also withdraw your consent to the storage of personal data collected during the registration process.

G. Email Contact

1. Scope of data processing

There are contact forms in various areas of our website that are used for electronic communication, in particular for making contact, registering for events, reporting faults, etc. can be used. If a user takes advantage of this option, the data entered in the input mask will be transmitted to us and saved. These dates are:

  • First and Last Name
  • E-mail address
  • Regarding
  • message text
  • Other contextual data

At the time the message is sent, the following data is also stored:

  • The IP address of the user
  • Date and time of registration
  • Registration form URL

Your consent will be obtained for the processing of the data as part of the collection process and reference will be made to the data protection declaration.

Alternatively, you can contact us via the email address provided. In this case, the user's personal data transmitted with the e-mail will be stored.

In this context, the data will not be passed on to third parties. The data is used exclusively for maintaining contact and processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of data that is transmitted in the course of sending an e-mail is Article 6 (1) (f) GDPR . The legal basis for processing data using the contact form is Article 6(1)(a) GDPR . If the e-mail contact is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) (b) GDPR .

3. Purpose of data processing

The processing of personal data serves us solely to process the establishment of contact. The other personal data collected is used to prevent misuse of the contact form and to ensure the security of our information technology systems. This is also where the necessary legitimate interest in processing the data lies.

4. Duration of storage of personal data

The personal data sent by e-mail will be deleted when the respective conversation with the user has ended and there is no other legal reason for storage. The conversation is over when it can be inferred from the circumstances that the relevant facts have been finally clarified.

The user has the option to revoke his consent to the processing of personal data at any time. If the user only contacts us by e-mail, he can also object to the storage of his personal data here at any time; in such a case, however, the conversation cannot be continued.

All personal data stored in the course of making contact will be deleted in the event of revocation.

H. Site plan/Google Maps

1. Scope of data processing

We use the Google Maps API on our website, a map service provided by Google Inc. ("Google") to display an interactive map. By using Google Maps, information about your use of this website (including your IP address) can be transmitted to a Google server in the USA and stored there.

Please note the Google Terms of Service and the Google Privacy Policy .

Google may transfer the collected data to third parties if this is required by law or if third parties process this data on behalf of Google.

It would be technically possible for Google to identify at least individual users based on the data received. It is possible that personal data and personality profiles of website users could be processed by Google for other purposes over which we have no control.

2. Legal basis for data processing

The legal basis for processing the data is Art. 6 (1) (a) GDPR .

3. Purpose of Processing

Google Maps is used to make it easier to find the locations specified on our website.

I. Use of Social Media Plugins

1. Scope of data processing

We may use social plugins from various providers on our website. If you call up one of our websites that contains such a plugin, your browser establishes a direct connection to the servers of the relevant provider. The content of the plugin is transmitted directly to your browser by the provider and integrated into the website by it.

By integrating the plugins, the provider receives the information that you have accessed the corresponding page of our website. If you are logged in to the respective provider, they have the option of assigning this information to your account.

2. Legal basis for processing

The legal basis for processing the data is Art. 6 (1) (a) GDPR .

J. Rights of the data subject

If your personal data is processed, you as the data subject within the meaning of the GDPR have the following rights vis-à-vis the person responsible:

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1. Right to information

You can request confirmation from the person responsible as to whether personal data relating to you is being processed.

If such processing is present, you can request information from the person responsible for the following information:

  1. the purposes for which the personal data are processed;
  2. the categories of personal data being processed;
  3. the recipients or categories of recipients to whom your personal data has been or will be disclosed;
  4. the planned duration of the storage of the personal data concerning you or, if specific information on this is not possible, criteria for determining the storage duration;
  5. the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the person responsible or a right to object to this processing;
  6. the existence of a right of appeal to a supervisory authority;
  7. all available information about the origin of the data if the personal data are not collected from the data subject;
  8. the existence of automated decision-making including profiling in accordance with Art. 22 Para. 1 and 4 GDPR and - at least in these cases - meaningful information about the logic involved as well as the scope and intended effects of such processing for the data subject.

You have the right to request information as to whether your personal data is being transmitted to a third country or to an international organization. In this context, you can request to be informed of the appropriate guarantees pursuant to Art. 46 GDPR in connection with the transmission.

If the data is processed for scientific, historical or statistical research purposes, the right to information can be restricted insofar as it is likely to make the realization of the research or statistical purposes impossible or seriously impair it and the restriction is necessary to fulfill the research or statistical purposes.

2. Right to Rectification

You have the right to have your data corrected and/or completed by the person responsible if the processed personal data concerning you is incorrect or incomplete. The person responsible must make the correction immediately.

In the case of data processing for scientific, historical or statistical research purposes, your right to rectification can be restricted insofar as it is likely to make the realization of the research or statistical purposes impossible or seriously impair it and the restriction is necessary to fulfill the research or statistical purposes.

3. Right to Erasure

a) Obligation to delete

You can demand that the person responsible delete the personal data concerning you immediately. The person responsible is obliged to delete this data immediately if one of the following reasons applies:

  1. The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
  2. You revoke your consent on which the processing was based pursuant to Article 6 Paragraph 1 Letter a) or Article 9 Paragraph 2 Letter a) GDPR and there is no other legal basis for the processing.
  3. You object to the processing in accordance with Article 21 (1) GDPR and there are no overriding legitimate reasons for the processing, or you object to the processing in accordance with Article 21 (2) GDPR.
  4. The personal data concerning you have been processed unlawfully.
  5. The deletion of the personal data concerning you is necessary to fulfill a legal obligation under Union law or the law of the Member States to which the person responsible is subject.
  6. The personal data concerning you was collected in relation to information society services offered in accordance with Article 8 (1) GDPR .

b) Information to third parties

is obliged to delete it in accordance with Article 17 (1) GDPR , who process the personal data, that you, as the data subject, have requested them to delete all links to this personal data or copies or replications of this personal data.

c) Exceptions

The right to erasure does not exist if processing is necessary

  1. to exercise the right to freedom of expression and information;
  2. to fulfill a legal obligation that requires processing under Union or Member State law to which the controller is subject, or to perform a task that is in the public interest or in the exercise of official authority vested in the controller;
  3. for reasons of public interest in the field of public health in accordance with Art. 9 (2) lit. h) and i and Art. 9 (3) GDPR ;
  4. for archiving purposes in the public interest, scientific or historical research purposes or for statistical purposes pursuant to Art. 89 (1) GDPR , insofar as the law mentioned under section a) is likely to make it impossible or seriously impair the achievement of the objectives of this processing, or
  5. to assert, exercise or defend legal claims

4. Right to restriction of processing

Under the following conditions, you can request the restriction of the processing of your personal data:

  1. if you contest the accuracy of the personal data concerning you for a period that enables the person responsible to check the accuracy of the personal data;
  2. the processing is unlawful and you refuse to delete the personal data and instead request that the use of the personal data be restricted;
  3. the person responsible no longer needs the personal data for the purposes of processing, but you need them to assert, exercise or defend legal claims, or
  4. if you have lodged an objection to the processing pursuant to Art. 21 Para. 1 GDPR and it has not yet been determined whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of the personal data concerning you has been restricted, this data - apart from its storage - may only be used with your consent or to assert, exercise or defend legal claims or to protect the rights of another natural or legal person or for reasons of important public interest of the Union or a Member State are processed.

If the processing has been restricted according to the above conditions, you will be informed by the person responsible before the restriction is lifted.

In the case of data processing for scientific, historical or statistical research purposes, your right to restriction of processing can be restricted insofar as it is likely to make it impossible or seriously impair the realization of the research or statistical purposes and the restriction is necessary to fulfill the research or statistical purposes.

5. Right to Information

If you have asserted the right to correction, deletion or restriction of processing against the person responsible, he is obliged to inform all recipients to whom the personal data concerning you have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You have the right to be informed about these recipients by the person responsible.

6. Right to data portability

You have the right to receive the personal data concerning you that you have provided to the person responsible in a structured, common and machine-readable format. In addition, you have the right to transmit this data to another person responsible without hindrance by the person responsible for providing the personal data, provided that

  1. the processing is based on consent pursuant to Article 6 Paragraph 1 Letter a) GDPR or Article 9 Paragraph 2 Letter a) GDPR or on a contract pursuant to Article 6 Paragraph 1 Letter b) GDPR and
  2. the processing is carried out using automated procedures.

In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one person responsible to another person responsible, insofar as this is technically feasible. The freedoms and rights of other people must not be impaired by this.

The right to data portability does not apply to processing of personal data that is required to perform a task that is in the public interest or in the exercise of official authority that has been assigned to the controller.

7. Right to Object

to object at any time to the processing of your personal data, which is based on Article 6 (1) (e) GDPR this also applies to any profiling based on these provisions.

In the event of an objection, the person responsible will no longer process the personal data relating to you, unless he can demonstrate compelling legitimate grounds for the processing which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims .

In the case of data processing for scientific, historical or statistical research purposes in accordance with Art. 89 Para. 1 DSGVO, you also have the right to object to the processing of personal data relating to you for reasons arising from your particular situation, unless the processing is necessary to fulfill a task in the public interest.

8. Right to revoke the declaration of consent under data protection law

You have the right to revoke your declaration of consent under data protection law at any time. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent up to the point of revocation.

9. Automated individual decision-making including profiling

You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.

This does not apply if the decision

  1. is necessary for the conclusion or performance of a contract between you and the person responsible,
  2. is permitted on the basis of legal provisions of the Union or the Member States to which the person responsible is subject and these legal provisions contain appropriate measures to protect your rights and freedoms as well as your legitimate interests or
  3. takes place with your express consent.

However, these decisions must not be based on special categories of personal data according to Article 9 Paragraph 1 GDPR , unless Article 9 Paragraph 2 lit. a) or g) GDPR applies and appropriate measures to protect the rights and freedoms and your legitimate interests were hit.

With regard to the cases referred to in (1) and (3), the person responsible shall take appropriate measures to safeguard your rights and freedoms and your legitimate interests, including at least the right to obtain human intervention on the part of the person responsible, to express his or her point of view and to challenge the decision.

K. Rights and Complaints

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the member state of your place of residence, your place of work or the place of the alleged infringement, if you believe that the processing of your personal data violates the breaches the EU General Data Protection Regulation.

The supervisory authority to which the complaint was lodged shall inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR .

You have the right to complain to the competent supervisory authority of the state of Hessen in the event of data protection problems.

Contact address of the technical supervisory authority of the Technical University of Central Hesse:

The Hessian Data Protection Officer
PO Box 3163
65021 Wiesbaden

Email HDSB 

Phone: +49 611 1408 - 0
Fax: +49 611 1408 - 611