§1 Name, Registered Seat, Legal Year
- The association is registered under the name “Association for Promotion of Electrical Engineering for the Electrical and Information Technology department of Middle Hesse University of Applied Sciences”, in accordance with the register of associations.
- The registered seat of the association is Giessen.
- The legal year of the association coincides with the calendar year.
§2 Aim of the Association
- The association lends support to the Electrical and Information Technology department of the University of Applied Sciences Giessen-Friedberg in its teaching and research activities as well as the promotion of the department’s contact with industrial partners, especially with the department's former graduate students. To this end, the association allocates financial resources and equipment funded by membership fees and donations. Furthermore, it also supports the Electrical and Information Technology department in information procurement by maintaining the contact to former graduate students and former members of the department in the industries.
- Officially recognized as a charitable association, its exclusive and immediate focus is the contribution to non-profit purposes in accordance with the “tax-privileged purposes” section of the federal tax code. Its own financial interests are secondary.
- Means of the association are to be utilized for the purposes specified in the statute. The members themselves do not receive grants from the association’s means.
- No person is to be privileged via a disproportionally high allowance or spending, which is foreign to the association’s aims.
- The association consists of regular members and honorary members.
- Regular membership can be granted to any natural and legal person and entity, as well as corporate partnerships and communities.
- Honorary membership is granted to natural persons who have substantially contributed to the development and facilitation of the association. The nomination of honorary memberships is decided by the general meeting.
- Applicants are to file a written application. Memberships admissions are decided by the executive committee.
§4 Resigning membership
A membership ends if:
- if the respective member sends in a notice of resignation to the executive committee. The deadline is the last three month of a respective legal year.
- if the respective member is excluded by the executive committee after careful consideration of all legal aspects of both parties involved.
- The executive committee can exclude a member if she has severely damaged the associations’ reputation or interests.
- The executive committee can exclude a member if she does not transfer the annual membership fee in a timely manner despite a total of two written reminders. The member is to receive a written notification of her exclusion; and she has a time frame of 3 month to send in a complaint to the executive board in written form. If this complaint is neglected, a decision is to be made in the next general meeting.
- During their time of affiliation with the association, members cannot issue claims concerning either the association’s funds or refunding of their membership fee.
- A membership fee is charged, whereas its amount, due date and method of payment is determined by the general meeting.
- The general meeting may determine membership fee regulations that are not part of this statute.
- Honorary members determine their annual membership fee for themselves.
- Furthermore, the association may charge members participating in its advanced trainings, further education and workshops respectively.
§6 Bodies of the Association
The bodies of the association are:
- the executive board (§7)
- the general meeting (§8)
§7 Executive Board
- The executive board is elected by the general meeting for a time period of two years; every regular member is a potential nominee:
- the 1st and 2nd chairperson
- the treasurer
- the secretary
- two members
- The 1st chairperson has the right to schedule a meeting of the executive board; a right which can also be delegated to members of the executive board. The 1st chairperson can only schedule a meeting of the executive board if requested by one of its members.
- The meeting constitutes a quorum if at least four of its members are present. Members of the executive board continue to carry out their administrative activities after the end of their election period until a new regular election was held.
- The executive board carries out the decisions of the general meeting and makes decisions concerning the utilization of means as specified in the financial plans of the statue, §8.4. The decisions are made based on a majority vote. In case of a voting tie, the vote of the 1st chairperson is decisive; in case of absence or hinderance, the vote of the 2nd chairperson is decisive.
- The decisions of the executive board are documented in a protocol, which is to be signed by the conductor of the meeting.
- As per BGB, §26 Section 2, Subsection 2 (legal representation), the executive board is constituted by the two chairpersons – each of them has the power of sole representation.
- The internal relations are constituted in the manner that the 2nd chairperson can only represent the 1st chairperson in case of absence or hinderance.
- Obligations for legal transactions of the association that exceed the limit of € 1000,– are to be approved by an additional member of the executive board in accordance with the internal relations.
- The executive board organizes the responsibilities for any associative activity that is not part of the regular activities of the executive board internally.
- The executive board compiles an annual report concerning the accomplishments of the association in written form.
- The executive board’s activities are voluntary and charitable. Necessary expenses which are a result of their associative activities can be compensated by the association.
§8 General Meeting
- The regular general meeting is held once every calendar year.
- The chairperson may schedule a special general meeting. She is to schedule this special general meeting if it concerns the general interests of the association, or if at least 20 % of the members demand it by sending in the proposed agenda in written form.
- A general meeting is to be scheduled at least four weeks in advance together with its written agenda.
- In particular, the general meeting bears the following responsibilities:
- granting the approval of the executive board’s report concerning the last legal year
- granting the approval of the annual financial statement and the approval of the actions of the executive board
- electing the executive board
- electing the treasurer
- passing a framework plan for the project promotion of the Electrical and Information Technology department, which remains valid until the next general meeting.
- The general meeting is organized by the 1st chairperson or a conductor of the meeting that is to be elected by the general meeting. The general meeting constitutes a quorum regardless of the number of present members. Its decisions are made on the basis of a simple majority vote. In case of a voting tie, the vote of the conductor of the meeting is decisive.
- Requests to change the statute or requests to dissolve the association are to be announced in the agenda beforehand and requires the majority vote of 3/4 of the members.
- The proceedings of the general meeting are documented in a protocol, which is to be signed by the conductor of the meeting.
- In special cases (e.g. granting the approval of a supplementary budget within the limits of 20 % of the annual budget), the executive board can demand a decision in written form. For this purpose, the executive board is to make a written announcement to all members concerning the decision that is up for vote by scheduling the deadline of the vote of 2 weeks (date of the post stamp or fax).
- A decision made on the basis of written forms is only valid if at least 1/4 of the members participate in it.
§9 Financial aspects in Case of Dissolution
In case of dissolution of the association or cancelation of non-profit purposes, all association funds are handed over to the Middle Hesse University of Applied Sciences under the condition that they are exclusively utilized for non-profit purposes supporting the Electrical and Information Technology department of Middle Hesse University of Applied Sciences.
Giessen. December 4th, 1996 (original German statute).
Latest modification: 01/26/2017