Schedules are department, event category or organization specific weekly schedules for resources such as event groups, persons or rooms.

General Instructions

General use of schedules has two main areas:

1. Controls, the upper portion
2. Viewing Area, the lower portion.

Controls

The controls are further divided into four tabs and a date picker.

Schedules Tab

With this tab open one can select the resource whose schedule should be displayed in the viewing area. This occurs using a series of select boxes.

• Resource selection: Event Categories, Persons, or Rooms
• Event Categories, usually equivalent to degree programs, filter the event groups
• Event Groups, equivalent to semesters, focus groups, ... but also degree programs in finals contexts
• Persons, persons who have opted into sharing their schedule publicly
• Room Types, the type of room, defaults to all
• Rooms

Clicking on an event group, person or room will display these in the viewing area.

Selected Tab

Here schedules previously selected in the schedules tab are displayed. My clicking on individual schedules in this area, the schedule displayed in the viewing area will change. If you are logged into the site, your personal schedule will automatically be listed here for selection, and will serve as the default selection made before any other schedule has been selected.

Time Grids

Here a select box displayed which will let you change the grid formatting of the displayed schedule. "Lessons, Giessen Campus" for example has six blocks 90 minutes each, with specific start and end times for each individual block. "Lessons, Friedberg Campus" has two additional blocks for the lunch break and a 7th period, as well as deviating times for the 2nd block. Other time grids will have even bigger differences in their formatting.

Date Picker

The date picker allows you to pick a date which will serve as an anchor for selecting the week to be displayed. The single arrows on each side advance the displayed schedule by a week, with right going into the respective future and left the respective past. The double arrows offer a similar functionality, but advancing or regressing the displayed schedule by a month. Choosing Sunday will display the week of the following Monday.

Export Format

This tab allows you to one-click export the selected schedule directly to PDF, XLSX or ICS format documents, or in the case of ICS also provide a link to subscribe to the given schedule with an external calendar program. Other export options can be selected in a separate view accessable by the "Other Export Options" link.

Viewing Area

The viewing area displays a schedule. If a schedule has been selected using the controls it will be displayed here. If no schedule has been selected your personal schedule will be displayed here if you are logged in.

Appointments

A schedule consists of many individual appointments. Appointments will always display the name of the event taking place, but may also display many other pieces of information:

• The appointment start and end times are displayed in the event that they deviate from those of the grid block in which it is being displayed.
• If a method of instruction for the appointment has been added, such as lecture or practice, this abbreviated name of the method will be displayed as a part of the name.
• If the event was given a module number this will also be displayed here. If subject documentation with the given module number is available, the subject documentation will also be linked through the name, providing additional information such as responsible persons, credit points awarded, or descriptive texts.
• Supplementary texts, such as 'Group B' or a link to the corresponding course in a platform, can be displayed. Should the link be explicitly supported such as Moodle courses, these will be displayed as a corresponding Moodle icon.
• Event Groups recommended for the appointment will be displayed and linked, if the chosen schedule is not itself an event group's schedule.
• Persons responsible for holding the appointment will be displayed, if the chosen scheduleis not itself a person's schedule.
• Rooms in which the appointment is scheduled will be displayed and linked, if the chosen schedule is not itself a room's schedule.
• , & : see Personal Schedules

Schedules can change and these changes are reflected in the displayed appointments:

• Green items are new to the schedule being displayed.
• Grey items are no longer current / have been removed from the schedule.

Personal Schedules

Personal schedules consist of appointments which one has personally selected and appointments assigned to people of responsibility by the planner of an organization. While assigned appointments can only be changed by an organization planner, personally selected appointments can be bookmarked or ignored when logged into the site for any current or future appointment*.

• Bookmarking an appointment takes place by clicking on the icon in an appointment. This adds the selected appointment and any future appointment for the event taking place on the same weekday and at the same time.
• Ignoreing a previously bookmarked appointment takes place by clicking on the icon in an appointment. This ignores any appointment taking place for the event on the same weekday and at the same time.
• Advanced management of appointments can be performed by clicking on the icon in an appointment. This opens a small window in which appointments can then be bookmarked or ignored individually, recurring on the same weekday & times, or all appointments.

*Any bookmarking or ignoring of appointments only affects appointments that have not yet taken place within the same term.

Module catalogs display a list of subjects. These are usually displayed prefiltered to a specific degree program. The displayed subjects can be sorted by their names or module numbers. The search function uses the key words that you enter to find matching texts among the available subjects.

A list information available for the given subject, such as the persons responsible for the subject's development or teaching, the credit points awarded upon completion, or descriptive texts.