Because of the pandemic most appointments have taken place online over the course of the last three semesters. Starting this term we will increasingly begin to allow in-person attendance either with online accompaniment (online and in-person: hybrid) or completely in person. The following instructions describe how to participate in-person and administer in-person participation for appointments. Because of the regulations concerning hygiene and personal distance in public spaces the in-person portions of appointments, the in-person participation still occurs at drastically reduced numbers determined for the most part by the rooms in which the appointments take place.
Appointments which are labeled as online, take place in online platforms as in the previous semesters, and require no registration in on this site.
(1) Registering to Participate
General rules regarding the registration for in-person participation:
- In order to participate in an in-person appointment, you must first register to participate. Please do not show up at any in-person appointments, for which you have not registered or could not register for.
- Registration for in-person participation is available at the soonest two days before the appointment. This ensures that everyone has an equal chance to get one of the limited spaces available.
- Should anything happen, that you are unable to participate in an appointment to which you have registered. Please remove your registration as soon as possible so that someon else can have the space you will not be using.
In order to bookmark, register to participate in appointments, or otherwise make use of your personal calendar, you must first log into the site with your THM username and password. The log in area is on the bottom left of the page (1).
After logging in registration may be performed at the Appointments of your department (2) (The registration function is only avaliable at Appointments menu items).
At the top of the list of appointments there is a toolbar (3) and a selection area (4). The toolbar (3) gives you controls for bookmarking and registering to participate in appointments as well as exporting the displayed appointments (PDF, Excel, iCal). Both bookmarking and registering to participate in appointments adds these appointments to your personal calendar.
The selection area (4) offers you options to further filter the displayed appointments by search terms, the scope of the search, the date and number of items. Clicking 'Filters' opens up a further area with more filters for event category & group, room, and more.
The column Appointment shows you the name of the event and further appointment related information. Clicking on the event name (11) opens a page displaying detailed information about the appointment as well as all future appointments of the event within the term.
The column status shows you information relevant to registration. In this context the following icons may be used:
- This appointment is bookmarked / a part of your personal calendar (My Appointments).
- You are registered for in-person participation for this appointment.
- Registration for this appointment is closed.
- Registration for this appointment is ongoing (registration possible).
- Registration is suspended because the maximum number of registrants has been reached. Should other participants remove their registration, further registrations for the appointment will be permitted.
shows that the registration has not get begun. The date immediately following is the date upon which registration will start.
The above screenshot shows some of the possilbe status displays:
- (5) This in-person appointment is no longer accepting registrations (). Either the appointment has begun or has already completed.
- (6) This in-person appointment has been bookmarked to your personal calendar (). Its registration is ongoing (). There are 17 persons () registered of the 28 spaces availablen.
- (7) An online appointment has no registration on this site, as it takes place virtually and should a registration exist it would be conducted on a different platform (Moodle, Zoom etc.).
- (8) You have registered to participate in this appointment () and it is in your personal calendar (). Registration is still open and active (). 11 of a possible 15 participants () have registered.
- (9) Registration has been suspended () as the In dieser Präsenzveranstaltung ist die maximale Anzahl der möglichen Teilnehmer () 20 von 20 erreicht und die Möglichkeit zur Anmeldung ist pausiert . Melden sich ein oder mehrere Teilnehmer:innen vor Veranstaltungsbeginn von dem Termin ab, wird das Anmeldeverfahren automatisch wieder freigeschaltet () und Sie können sich wieder anmelden.
In the column Persons you find the persons who have been designated as being responsbile for the appointment. The column Event Groups shows abbreviations for the groups of students recommended to attend the appointment. In the last column Rooms you find the rooms in which the apppointment takes place.
To register to participate in-person mark the check boxes (11) of the appointments you would like to register for. Then in the select box for In-Person Participation click on the option Sign Up (12). Upon successful registration you are then registered () for in-person participation in the appointment and the appointment will also have been bookmarked to your personal schedule ()if it had not been previously.
(2) Checking In
Please ONLY check into in-person appointments, if you have previously registered to do so.
Due to the outbreak of the corona virus and the need for contact tracing as a prerequisite to in-person education, the THM has developed an attendance system dependent upon the times and locations of its appointments. With this system, in the event of a COVID-19 detection, contact tracing for infected persons via the appointments they have taken part in can be performed in a matter of seconds.
The first step of consequence in that system is the Check In. By checking in the people, place and duration of contact can be calculated.
When you attend an in-person appointment the person responsible for the appointment will have created a booking code. The persons responsible can show this code to you as a text or QR-Code on the digital projector in the room, on the blackboard, or as a piece of paper posted near the door. With the following instructions you can then use that code to check into the appointment.
Check-In - Log In & Code Entry
You arrive at the check in screen either by scanning the QR-Code provided for you or by visiting:
On the first screen you may be asked for your THM username, password and event code. If you have previously logged in the username and password fields will not appear. If you are visiting the page using a provided QR-Code the event-code will also be filled in for you.
If you have not previously registered to attend the appointment and more than one subject is assigned to it, an interface will appear where you must choose the subject you are attending by visiting the appointment.
The next interface will ask for your room, if more than one has been assigned to the appointment, and your seat number. Should seating in the room not be numbered, enter "0".
Contact Information
During your first check in process you will be asked to supplement your profile with contact information. Please enter your contact information as accurately and completely as possible, so that you can be contacted if someone with whom you have previously attended an in-person appointment with has tested positive.
Your contact information is saved, so that you will no longer need to re-enter it should you check into further appointments.
You can afterwards change your contact information any time using the menu item My Profile, and entering your updated information.